Outsource Scanning Services

Easy to scan. Easy to convert. Easy to access.

Our outsource scanning services give you the power to convert your paper, microfilm, microfiche and aperture cards into a common, high quality digital format. That means your documents will be ready when and where you need them.

Why scan and convert your documents?

Do you really want to spend your day searching through paper, microfilm, aperture cards and microfiche for that important piece of information? Capturing documents in one digital file format makes them easier to store and distribute. They’ll be instantly available on your desktop, laptop, tablet, or smart phone.

  • Boost productivity at your office
  • Reduce operating costs
  • Quickly collaborate with co-workers
  • Easily send files to external suppliers and customers

We scan and convert just about kind of document.

We scan wide format, letter and legal size paper documents as well as aperture cards, roll microfilm, microfiche, 70mm and 105mm full frame negatives, 35mm slides and color documents. We also convert various digital file formats to a standard format such as PDF or TIFF for easier storage and distribution.

  • Paper document scanning
  • Microfilm scanning
  • Aperture card scanning
  • Large format scanning
  • Microfiche scanning
  • Image processing, enhancement and file conversion
  • Image indexing, data entry, and metadata capturing

Do it right the first time.

Having trouble replicating the quality of your original document? Stop squinting at it and wondering what it says. Our outsource scanning services produce scans as good or better than your original images, and your data input will be accurate and ready to integrate with your existing workflow.

Multiple levels of quality assurance and control
Match indexing data with external databases
Key stroking double-keyed for 100% accuracy
Work done by specialists at our US headquarters
Secure access to your documents during conversion
Timely turnaround and same-day service if necessary.

Don’t have the personnel or equipment?

Most scanning projects require quick scanning and indexing of large amounts of documents and information, yet some organizations don’t have the time, money, special equipment and personnel available to complete these projects in-house.

We’ve been specializing in document management and records management for forty-five years. Let us solve your bandwidth problems. By using our outsource scanning services you will meet the short-term demand for specialized services you probably don’t need on a long-term basis.

Learn About When Outsource scanning Services Make Sense

We provide the complete turnkey solution

Organizations generate lots of digital documents into their document distribution system, but sometimes they aren’t able to scan, process and index some of their most important records. Our knowledge, expertise and leading-edge equipment and software will make your life a lot easier.

  • Document scanning
  • Conversion of digital files to a standard file format
  • Image processing, editing and enhancement
  • Custom indexing and data entry
  • Combining disparate data into one efficient system
  • Indexed files ready for importing into your system
  • Secure access to your documents during conversion
  • Transfer of documents through a secure network
  • Stringent quality control guidelines

We can help manage your project

Whether you are beginning a small conversion project or integrating an entire library of documents into your document workflow, we’re ready to help. SmartProject Consulting provides you with the best tools to complete any conversion project. Our experts specialize in developing innovative, customized solutions for document imaging, distribution and preservation.

Learn More About SmartProject Consulting

Who do you trust?

Anyone can digitize or convert data and documents, but the final images might be terrible quality and unreadable. Scanned images are useless unless they are legible and converted to the right size. Choose a partner who will save you money by doing it right the first time.